For the remainder of this yearThanks for being patient everyone! May Treasurer's Report is HERE. Overall we are in a good spot. Although our fundraiser wasn't very successful we had some other sources of income and lower expenses than planned. Right now we have about $24,600 in the bank. There is one more check that needs to be reimbursed and we have some purchases that were budgeted for that we need to decide if we want to move ahead or not. We have budgeted for Back to School books in this year's budget so we need to work on getting those purchased before the end of June. We budgeted $150 for a retractable banner without logo. We have discussed switching this to something that would be more interchangeable and flexible. Here are two options I found that would give us 3 sign options and posters can be ordered specific to events for these sign holders. The total for these three would be $130. We could then use the $20 remaining and the $100 membership/advertising amount we budgeted for to get printed more durable posters that say sponsored by PTA and maybe ones that say PTA meeting tonight. We have $650 remaining in the budget for administrative expenses. Here is an Amazon list with my recommendations for file jackets (to clean up old records and get rid of the old binders that are taking up so much space), acrylic sign holders, attendance counters, printer and toner, paper. I also feel like there were some other things we have discussed that we would like to just have in general so if you remember those things please add them below. With part of the administrative budget and the remaining $65 of the hospitality budget I also recommend we get our own serving items to keep in our cabinets. I linked some examples in the Amazon wish list above so let me know what your thoughts are. To start the FallWe have $3,098 left in the playground budget for this year. I have gotten a quote for rubber matting for under the Gaga pit and that is $2,103. I recommend we carry the $3,098 over to next year's budget to allow us to purchase the mats this summer. I am still in the process of finding replacement parts for the broken section but worse case scenario we will just make the pit one panel smaller. This years budget for membership raffles and back to school for students was $200 and Danielle recommends the same, Alison what are your thoughts about that? This years budget for back to school staff hospitality was $150 and Sierra recommends the same for next year. I recommend $500 for the audit of the books unless we have three people who are non-signers that would be willing to do the audit! There is a checklist from the state PTA to follow if we have people interested. It would be great if we can keep this in house. We also need $150 budgeted for our website subscription which renews at the end of August. What other items should we consider before the main budget is completed? SchedulingWe need to figure out a date to meet to plan for next year so can you also comment with dates that work for you? Thanks for taking the time to read all of this and let me know what you think in the comments below!
5 Comments
Alison Gomez
6/19/2024 08:18:31 pm
This is more questions than comments but here we go -
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Tara Mahanes
6/19/2024 11:46:47 pm
Last year the $200 included give aways for the kids, (stuff like water bottle stickers, fidgets etc,), simple table decorations for back to school night and two or three gift baskets. People had to join to be entered and there was a staff one and family one(s). They are usually themed, we have done movie nights, game nights, last year's was a tote, a tumbler and a blanket.
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Danielle Yancey
6/20/2024 09:13:54 am
Allison, I always try to do theme baskets for the give aways. One year I did a family game night for the parent basket, for teachers one year I did a coffee basket kit. You can get creative with it. We also did some freebies and treats at the PTA table. Last year we gave out little Knick back toys. I think we did lemonade and cookies the year prior. It’s good to have something like that to grab attention and draw people in.
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Becca Dolan
6/23/2024 10:37:36 am
Hey! Sorry for the delayed response-I was out of town. After July 7th, I’m pretty much free the rest of the summer. My travels should be over by then. Excited to plan for next year!!
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Chayla Parker
6/23/2024 08:16:55 pm
I am happy to help with getting the back to school books purchased and the sign options look great. I also like the idea for funding a rubber mat for the Gaga pit. I looked over the Amazon list and I can’t think of anything else to add.
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AuthorGuy K Stump Elementary School PTA Past Updates
June 2024
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